Tech and Science

How to digitally sign a document on any device

Did you know that your electronic signature is just as legally binding as a handwritten signature for most documents in every US state?

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Instead of turning to a fax machine or mail to get your John or Jane Hancock on the dotted line, do the following instead.

Want to digitally sign your name from an iPhone? Mac? PC? Android? It's now easy to use your computer or phone to send someone your signature without having to use a pen, printer, or the hassle of USPS. Follow these steps to sign any document with the digital device of your choice.

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How to add your signature to a PDF or document on a Mac

Every Mac computer comes with the program Preview, This is a great and free tool to view your photos. You can also crop and rotate images using the preview. In addition, you can annotate your document right on your Apple laptop or desktop computer and easily add a signature.

  • Open the PDF in Preview (this is the default option – if your PDF doesn't open in Preview, right-click and hover over it Open with and select preview)
  • Once your document is open, tap tools at the top of your toolbar
  • Scroll to Leave a Commentmove the cursor and then scroll to Signatureand tap Manage Signatures…
  • You can add your signature in three different ways: with the trackpad, Camera, or iPhone.

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Screenshot of trackpad signature option.

You can add a signature to your PDF document using your trackpad. ( )

Using your trackpad:

If you use your trackpad, use yours trackpad or Mouse to create your signature digitally. When you are ready to provide your signature:

  • Press where it says trackpad
  • Then tap Click here to get started and start signing with your mouse or trackpad. While a mouse might be more accurate, this option is a little touchy and makes it a little harder to recreate your signature as cleanly as you want.
  • Once you have created your signature, press any key then click Completed.
  • Then click your Signature And hold it tight while using your trackpad to place it anywhere in your document.
  • If you want to change size It draws the blue dots around the signature.
  • When you're done, click outside the box around your signature and save Click to view your document file in the upper-left corner of your screen, then scroll down and click Save.

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using your camera

This is my favorite option. While you have to pull out a piece of paper and a pen and sign your name the old-fashioned way, you have an accurate digital version of your signature that you can use at any time.

  • First press where it says camera
  • Then tap Click here to get started
  • Sign it Write it on a piece of white paper, then hold it up to the camera so your signature lines up with the blue line in the window.
  • When your signature appears in the window, click Completed.
  • Then click your Signature And hold it tight while using your trackpad to place it anywhere in your document.
  • If you want to change size It draws the blue dots around the signature.
  • When you're done, click outside the box around your signature and save Click to view your document file in the upper-left corner of your screen, then scroll down and click Save.

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With your iPhone

This is the easiest option if you have both a Mac and an iPhone.

  • If your devices are connected when you select that iPhone When you select the option in Preview's signature manager, your phone will display a box for you to sign with your finger. Go ahead and sign.
  • Once you have signed your signature, tap Completed, and it will be previewed again on your Mac.
  • Then click your Signature And hold it tight while using your trackpad to place it anywhere in your document.
  • If you want to change size It draws the blue dots around the signature.
  • When you're done, click outside the box around your signature and save Click to view your document file in the upper-left corner of your screen, then scroll down and click Save.

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How to add your signature to a PDF or document with an iPhone

Similar to Mac computers, your iPhone has built-in applications. Many of these apps have one markup tool With it you can create a digital signature that you can reuse.

The markup tool itself works the same way, but you access it slightly differently depending on how you get the document you need to sign.

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Screenshot of the menu box on a PDF screen.

You can add your signature to PDFs on your iPhone. ( )

If you receive a PDF or document via email:

  • Touch and hold the document in the email and tap markup and response
  • Tap the + button next to the color wheel and tap Signature
  • Sign your name with your finger on the line and tap Completed
  • Adjust the placement of your signature touching and hold it down to place it anywhere in your document
  • If you want to change size It draws the blue dots around the signature
  • When you're done, click Completed
  • Choose Reply All to reply to the original email with your signed document attached. Choose New message to compose a new email with this signed document already attached. Or select Save to Files to save the document only on your iPhone or iCloud.

If the document is saved in your photos:

  • Open the document or photo you want to sign
  • Beat Edit
  • Then click the icon with a circle around a marker (this is the markup tool Symbol)
  • Tap the + button next to the color wheel and tap Signature
  • Use your finger to Sign it Tap and hold the row with your finger Completed
  • Adjust the size and placement of your signature on the document as needed
  • Adjust the placement of your signature Touch and hold to place it anywhere in your document
  • If you want to change size It draws the blue dots around the signature
  • When you're done, click Completed. The document will be saved in your photo library.

If you save the document to your files on your iPhone:

  • Make sure you save the file with a name you can search for
  • Open files and select the document you want to sign
  • Then press the Icon with a circle around a marker (This is that markup tool Symbol)
  • Tap the + button next to the color wheel and tap Signature
  • Sign it Tap and hold the row with your finger Completed
  • Adjust the placement of your signature Touch and hold to place it anywhere in your document
  • If you want to change size It draws the blue dots around the signature
  • When you're done, click Completed.

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How to add your signature to a PDF or document using an Android or PC computer

The best way to email sign documents on your Android phone or PC is to use Adobe Acrobat Reader, which is available for download for any computer (both PC and Mac) or use the Adobe Fill & Sign app from the Google play store.

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Screenshot of an e-signature.

You can add an electronic signature to PDF documents on Android devices and PC computers. ( )

With your PC

  • Open the document you want to sign – in Adobe Acrobat Reader
  • Click tools and then select Fill out and sign or tap the pencil icon on the toolbar
  • Choose Add Signature and sign your name with the mouse
  • Click Apply and adjust the size and placement of your signature on the document as needed

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Photo of a phone with Adobe Acrobat open.

You can use Adobe Acrobat to sign PDF documents. ( )

With the Adobe Acrobat Fill & Sign app

  • After downloading the Adobe Fill and Sign In the application, tap the “+” button to open a document. You can open a PDF or form from your phone or tablet PDF file, photo libraryor from Take a photo
  • Tap the pencil icon to add a signature and create a new signature
  • The screen rotates and you sign with your finger
  • Beat Completed and adjust the size and placement of your signature on the document as needed

The Adobe Fill & Sign app is available for iPhones and iPads as well as Android devices. There is a free version for the Adobe Acrobat Reader app for computers.

You can also use the Adobe Acrobat desktop app to enter a signature and choose a style, or use your webcam to capture a photo of your handwritten signature.

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Kurt's key insights

In a world where everything has gone digital, including important documents, it's time to say goodbye to fax machines and mail for signatures.

Whether you're using a Mac, iPhone, PC or Android device, adding your official signature has never been easier. Say goodbye to pens, printers and the hassle of mail once and for all.

Feel comfortable signing a document electronically? Let us know by writing to us Cyberguy.com/Contact

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